How to share a project with your team

A project is what you share. Invite people to it, and choose what each of them is allowed to touch — catalogs, feeds, templates, the account, or any combination.

Sharing is free. There's no limit on how many people you invite, and adding people doesn't affect your plan: it only meters catalogs, products and feeds.

Before you start

Two things to know before you send anything:

• Only the project's owner can invite people. The owner is whoever created the project.
• The person you invite must already have an AdMotion account. You can't invite an email address that hasn't signed up yet. If they're new, ask them to create an account first, then invite them.

Step 1 — Invite someone

1. Go to Members in the side menu.

2. Click Invite member.

3. Type their address in User email.

4. Turn on the permissions you want them to have — see the table below. New invitations start with Catalogs, Feeds and Templates on, and Account off.

5. Click Invite.

We email them a heads-up, in their own language. The invitation itself waits inside their account: they accept or decline it from the Projects screen.

They'll appear in your members list right away, with an Invited badge that goes away once they accept.

What each permission unlocks

The four toggles are named after the main thing they unlock, but a couple of them cover more ground than the name suggests:

Two things worth knowing before you hand these out:

Feeds doesn't include Catalogs. Someone with Feeds but not Catalogs can edit and publish the feeds that already exist, but can't open the catalog those feeds read from — nor create a new feed, because choosing its catalog needs Catalogs. That's a perfectly good setup for a channel manager — just be aware it's a real limit, not an oversight.

Account doesn't mean "can change the project". It lets someone manage billing and see who has access. Renaming the project, changing its logo, deleting it, and inviting or removing members stay with the owner, whatever you tick here.

Step 2 — They accept

The person you invited goes to Projects — the screen they land on when they open AdMotion. Pending invitations appear at the top, under Invitations, with Accept and Decline.

Accepting drops them straight into the project. Declining removes it from their list.

Declining isn't final. The owner sees Invitation declined in Activity, and can invite them again if they change their mind.

Checking what you're allowed to do

The Projects screen is also where anyone can see their own permissions: each project card shows whether you're the Owner or a Member, and lists the permissions you've been given.

That's the first place to look when something seems to be missing.

Why can't I see a section?

If a section isn't in your side menu, or a link you saved opens a Page not found screen, nothing is broken — you just don't have that permission. Ask the project's owner to turn it on in Members → the edit icon next to your name.

There is one exception worth checking first. If Videos, Meta Ads or AI Image Tagging are missing even though you have Templates, that isn't about permissions — those are switched on for the project as a whole. Everyone on the project sees the same thing.

Owners

Every project has exactly one owner: the person who created it. On top of every permission, the owner can rename the project, change its logo, delete it, and invite, edit and remove members.

Ownership can't be handed over, and the owner can't leave their own project. If the owner is going to stop using AdMotion, plan for it before they go.

Removing people, and leaving

To remove someone, open Members and use the remove icon on their row. They lose access immediately.

To leave a project yourself, go to Projects, open the menu on the project's card and choose Leave project. You'll lose access until someone invites you again. Owners don't have this option.

Either way, nothing is lost. Catalogs, feeds and templates belong to the project, not to the person who made them, so everything stays exactly where it is. Their entries in the activity log stay too.

Neither removing nor leaving sends any notification.

Working on several projects

If you belong to more than one project, switch between them from the picker at the top of the side menu, or from the Projects screen.

Each project has its own address (/p/…), which means different browser tabs can hold different projects at the same time without interfering with each other. If you juggle several clients, open one per tab and work across them.

Common issues